Privacy Policy: Eco-Leadership Institute

About

Who we are:   The Eco-Leadership Institute 

Contact:  Dr Simon Western

How to reach us:   salome@ecoleadershipinstitute.org

The type of personal information we collect:

​This website currently collects and/or process the following information:

• Personal identifiers, contacts and characteristics:

• name, email address, company name, phone number, enquiry messages, newsletter sign-up data

• Website user statistics:

• Information about your browser, network, and device, web pages you visited prior to coming to this website, Your IP address

• Website usage data, including: 

- Clicks, Internal links, Pages visited, Scrolling, Searches, Timestamps

• Cookies 

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

• These functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.

• These analytics and performance cookies are used on this site, as described below, only when you acknowledge our cookie banner. We use analytics cookies to view site traffic, activity, and other data.

How we get the personal information and why we have it:

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Signing up to the Eco-Leadership Institute mailing list: 

When you sign up to our mailing list, your contact information is added to our electronic contact list. We hold this information in order to email you with news and updates about our work, as well as information, articles, resources related to our sector. We send our Newsletter approximately once per month. 

• Making an enquiry via the ‘contact us’ section of our website:

When you submit an enquiry via the contact form on our website, your information is added to an electronic contact record, which enables us to retrieve and respond to your enquiry. The Eco-Leadership institute aims to respond to all enquiries which are made to us via our website. .

• Browsing the Eco-Leadership Institute Website

See the above section ‘The type of personal information we collect’, for further detail

We use the information that you have given us in order to:​

• Send the Eco-Leadership Institute newsletter to those who have signed up to our contact list, approximately once per month.

• Respond to enquiries which have been made via the Rewire website

• Assess our website’s usage and effectiveness

• Monitor and fix site functions and usability 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

 (a) Your consent.

You are able to remove your consent at any time. You can do this by contacting salome@ecoleadershipinstitute.org, or by clicking the link at the bottom of a marketing email. 

(b) We have a legitimate interest.

The Eco-Leadership Institute have assessed our data processing activity using the ICO’s framework to ensure we are handling your data in compliance with the law, and as ethically and securely as possible. 

Our Lawful Basis for Data Processing falls into the ‘Legitimate Interest’ category. We hold the contact details of individuals who have enquired about our services, and seek a response and/or who have asked to receive email updates from us, by signing up to our mailing list.

How we store your personal information:

Your information is securely stored within a digital ‘contact list’ at the back-end of our website; hosted by Squarespace. This secure digital storage is accessible by The Eco-Leadership Institute's Data Controller (Simon Western) and Data Processors (Squarespace, Communitybox, Eco-Leadership Institute web designers).  

​

Where we have received your information as a result of you signing up to our mailing list; we will keep the information which you’ve provided to us (name, email address, contact number, company name) for a time period defined by whichever of the following scenarios comes first:

a) You notify us that you wish to unsubscribe

b) The Eco-Leadership Institute ceases its activity​

If we have received your information as a result of you making an enquiry via the ‘contact us’ web form; we will keep the information which you’ve provided to us (name, email address, contact number, company name, enquiry message) for a time period defined by whichever of the following scenarios comes first:

a) You notify us that you would like us to delete your information

b) A time period of two calendar years has passed since we have had any form of contact with you

​Your information is then deleted securely, using the disposal tool within the online database.

How we share your personal information: 

We do not share or sell your personal information with any organisations outside of The Eco-Leadership Institute administration team, and our website operations partners:

•  Communitybox, our website database provider: View their privacy policy here

• Squarespace, our website host and analytics provide: View their privacy policy here

Your data protection rights

​Under data protection law, you have rights including:

• Your right of access - You have the right to ask us for copies of your personal information.

• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

• Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights.

If you make a request, we have one month to respond to you.

Please contact us at salome@ecoleadershipinstitute.org if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at salome@ecoleadershipinstitute.org.

 You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk